MVRPC policies guide agency interactions in many areas including the implementation of project funding, public participation in the planning process, public records retention and access, and non-discrimination.
Public Records Policy
This Public Records Policy is a part of MVRPC’s compliance with the Ohio Public Records Act and should be used to assist all persons seeking to inspect or obtain copies of MVRPC records. This policy does not apply to the use of records for official MVRPC business by authorized individuals. Requests may be made in person, by telephone, or in writing. Convenient public access to most records for MVRPC already exists by using our website.
Nondiscrimination Policy
As a recipient of federal transportation funds, Miami Valley Regional Planning Commission provides assurance of compliance with U. S. Department of Transportation requirements in regards to Title VI and civil rights.
MVRPC Public Participation Policy
MVRPC has long been committed to meaningful and proactive public involvement. The Public Participation Policy is intended to guide and facilitate meaningful discussion and consensus building throughout the transportation planning process, as well as in other non-transportation related, but regionally significant plans and studies. This policy was developed in accordance with Federal Highway Administration (FHWA), Environmental Protection Agency (EPA), Ohio and local guidelines and customary practices.
The Public Participation Policy is available to download as PDF - Public Participation Policy - Adopted by MVRPC Board of Directors on May 2, 2024.
MVRPC Web Privacy Statement
MVRPC has developed this statement in order to demonstrate our firm commitment to privacy. The following discloses the information gathering and dissemination practices for all MVRPC web sites.
MVRPC collects no personal information about you unless you voluntarily provide it to us by sending us e-mail, participating in a survey, or completing an online form. While MVRPC tracks the overall web site traffic, it does not collect individual user details, such as name and e-mail address, unless a user voluntarily submits such information. The web site traffic information that we do collect is used to improve the content of our web services and help us understand how people are using the site.
MVRPC does not sell its mailing lists. However, if you subscribe to an MVRPC mailing list, provide public comment, or complete a survey and provide us with your e-mail address, please be aware that this information will become public record, per state law. Individuals who submit e-mail address or street address information to MVRPC may also receive MVRPC mailings or have their name disclosed as part of a public information request by an outside party.
To subscribe to certain electronic publications, we will request information about you, some of which is required and some of which is optional. MVRPC uses the optional information to compile generalized data about subscribers. These data are only used to assist MVRPC in complying with federal planning/ environmental justice guidelines.
Use of communication forums
The MVRPC web site may contain threaded discussions, chat rooms, weblogs and/or other public communication forums. By participating in any of these, users agree to send and receive messages that are both proper and related to the forum topic. The following actions are prohibited:
- Defaming, harassing, threatening or otherwise violating the legal rights of others, including their privacy;
- Misrepresenting one's person, background, or character;
- Posting any defamatory, infringing, obscene, false, or unlawful material;
- Selling, advertising, or exchanging any goods or services unless expressly allowed;
- Posting any copyrighted material owned by a third party.
Also, you agree to use any MVRPC forum at your own risk. While championing proper use of such forums, MVRPC cannot guarantee that violations of the above code will not occur.
External Links - This web site contains links to other web sites not under MVRPC control. MVRPC is not responsible for the privacy practices or content of such web sites. If you have questions about this privacy statement, our web site practices, or your dealings with this site, please contact MVRPC:
Miami Valley Regional Planning Commission
6 North Main Street, Suite 400
Dayton, Ohio 45402
webmaster@mvrpc.org
Social Media
Social media networks provide opportunities for Miami Valley Regional Planning Commission (MVRPC) to deliver highly-accessible content through a variety of new channels and platforms. Participation may augment current communication strategies to reach a broader audience and encourage greater citizen engagement. MVRPC’s offers these guidelines to help foster greater public participation, while building the awareness of MVRPC’s programs. The guidelines refer to official MVRPC’s social media interactions, not the personal, non-job related interactions of MVRPC’s staff during their own time, using their personal equipment. We understand that social media is a 24/7 medium; however, we cannot monitor, post or respond to comments 24/7, but we will respond as quickly as possible. Generally, we will post or respond to comments from 8:00 a.m. to 5:00 p.m., Monday thru Friday. Social Media Policy PDF